This contract to hire position will assist with the internal scheduling of Company project work. Assists with the movement of all jobs through the Creative, Account Service, and Production Teams. Maintains and updates the job folders to insure all pertinent materials are present according to established project process.

Liaison between Account Service, Creative, Proofreading, and Production. Coordinates the production of meeting materials for assigned small meeting projects.


DUTIES AND RESPONSIBILITIES

1. Understands, facilitates, and adheres to project process.
2. Works with team input to support traffic workflow.
3. Assists with updating and maintaining time & events and all project information daily and weekly.
4. Provides timely communications regarding projects daily if necessary to staff.
5. Assists with support of projects to provide appropriate schedule/workflow support.
6. Creates, updates and maintains agency job jackets and filing records.
7. Supports with the creation and maintenance of a weekly project report (schedule adherence)
8. Responsible for preparing and packaging and posting project deliverables.
9. Monitors project timeliness by routing work to retrieve appropriate approval signatures.
10. Assists with reporting schedule information and “conflicts” to Group Heads, Account Management, Production and EVP.
11. Schedules process related meetings (PTW, Pre-Production, Creative Reviews, Status and Post-Mortem) according to internal process and provides supporting materials.
12. Assists Production Department with filing and maintains printed sample files.
13. Assists EVP in support of workflow and communications within the department.
14. Performs follow-up activity to ensure that all materials are received as expected, eg, faxes sent to project staff, boxes delivered, communications confirmed working with Office Services staff.
15. Coordinates meeting materials for assigned projects.
16. Gathers, researches, purchases, assembles, etc. meeting materials for small meeting projects.



Delegation of Authority
N/A

WORKING RELATIONSHIPS

Staff — Works with members of staff on all levels in the company to traffic assignments.
Clients — Strong detail work to adhere to client requirements.

WORK ENVIRONMENT

Performed in an office environment. Usually works regular hours, but is required to work overtime as needed.

<br/><br/>All applicants applying for U.S. job openings must be authorized to work in the United States. All applicants applying for Canadian job openings must be authorized to work in Canada.
Experience: KNOWLEDGE, SKILLS, AND EXPERIENCE

1. Able to interact effectively with other staff members on all levels of the company.
2. 3+ years of previous project management or traffic experience preferred.
3. Able to perform successfully in a fast-paced environment.
4. Detail oriented and highly organized.
5. Able to multi-task.
6. Ability to determine efficient ways to manage scheduling.
7. Service oriented. Customer service experience.
8. Flexible.
9. Proactive.
10. Maintaining accurate filling records.
11. Bachelor&#146;s degree is preferable.
12. Microsoft computer skills including Excel and Word.
13. Strong and skillful communication skills.

To Apply to this job go to http://www.GadBall.com or click here